Editor's Note: This article was originally published in Mar. 2014 and the video tutorial for this article published Dec. 2018; while this program might look a little different, the steps shown in this tutorial are the same.

A lot of online forms, from craft instructions to IRS forms, are PDF documents. Often, you download them, print them out, and fill them out by hand because you can't edit them. At least, that used to be the case. Now, you can open and edit a PDF in Word 2013 to fill in blanks or to make changes to the existing file. I can't promise that the exchange will be exact — there are still features that just don't convert from PDF to docx. But, the process is off to a good start and will probably improve in the future.

You can save a Word file to PDF format in Word 2007 and later. Word 2013 is the first version that allows you to open a PDF, edit it, and resave it as a PDF.

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About PDFs and converting

If you don't think you're familiar with the PDF format, you're probably familiar with its icon ( Figure A). The pdf extension stands for Portable Document Format, which is a file format that presents documents independent of software, hardware, and operating system. In other words, you can usually view the file as the author intended without any special effort from you. It's a great format for sharing documents with lots of people using different platforms and software.

SEE: Lunch and Learn: Word 2010 (Tech Pro Research)

Figure A

The PDF icon.

Editing a PDF file was, until now, an entirely different matter, because it's basically an image file. By design, PDF documents are supposed to be a finished product. They aren't designed for editing on the fly. Although Adobe, who had proprietary ownership of the format for years, offered free viewers, editing a PDF file required specialized software and knowledge. A few years ago, Adobe moved the PDF format to open standard and, in the process, opened a few doors.

Open a PDF file

Using Word 2013, you can now open and edit a PDF file. You'll do so as you would any other file. To open a PDF file using Word 2013, do the following:

1. Click the File menu and choose Open from the left pane. Or, click the Open icon on the Quick Access Toolbar (QAT) if you've added it (click the QAT toolbar drop-down and check Open to add it).
2. At this point, you can use Recent Documents or your system's folder structure to find the PDF you want to open. Word will display PDF files in its lists, so you won't have to specify the PDF format to see those files (Figure B).
   Figure B
   
3. Select the file and click Open.
4. When Word displays the informational dialog (Figure C), click OK.
   Figure C
   
5. If Word displays the Protected View bar at the top of the document, click Enable Editing.
6. Figure D shows the results of opening a previously blank PDF file and adding a bit of text. If you open this file using Adobe Reader (Adobe's free viewer), you can't edit the file. To edit the file, you'd need Adobe Acrobat, which is a pricey piece of software.
   Figure D
   

Using Word 2013, you can open and edit the file as you would any other Word file (sort of). As I mentioned earlier, not every format and feature will transfer perfectly, so you'll want to check the document carefully before saving your changes. I offer more specific advice below, but your own experiences will serve your best.

Save a PDF file

After editing the file, you can save the file as a Word document or as a PDF file. Your choice isn't right or wrong; it will depend on how you intend to use the edited file. I recommend that you save the edited file as a Word document, even if you intend to distribute the file as a PDF.

When you save the file, Word will default to its format (.docx), so let's walk through the steps necessary to save the edited file to the PDF format:

1. Click the File tab and choose Save As.
2. Choose a location for the new file.
3. When Word displays the Save As dialog, you'll notice that it has default to its format.
4. From the Save As Type drop-down, choose PDF (Figure E)
   Figure E
   
5. Word will retain the document's author, so you might want to delete or change that option.
6. Click Save.

If you plan to publish online or print, use the Standard optimization setting to retain the highest quality. Choose Minimum Size when you don't need to retain the same high quality resolution. Doing so will reduce the file's size a bit.

Advice, although not much

Word 2013 converts editable text. That means some elements in the PDF won't appear as you expected, nor will you be able to edit them. Some interactive PDF elements won't display at all. Not all text will actually be text. Sometimes Word interprets elements as graphics. Even though the graphic appears to be text, Word treats it as a graphic. You won't be able to edit these elements as text.

If you experience difficulties, save the PDF file as a Word .docx file. Then, close and reopen the .docx version. Interpreting the PDF elements as Word elements sometimes seems to improve the conversion.

This feature is still in its infancy, and you'll find it works best with simple text documents. Editing is more limited in complex documents with lots of formatting and graphics. Also, remember, the more you change, the more you will displace the existing elements. It's a limited feature, but it's better than what we had before!

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• Microsoft Office tip: The new AutoSave may not be as useful as you think (ZDNet)
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PDFs are often used when distributing documents so that they’re seen the same way by all parties. Because they’re designed in this way, they can be quite difficult to edit. You may want to convert your PDF to a Word document so that you can make changes to your text more easily.

Convert a PDF to a Word Document Using Acrobat DC or Acrobat Reader DC

Adobe’s own Acrobat DC and Acrobat Reader DC both offer an easy way to convert PDF files to Word documents. The bad news is that it ain’t free.

The full Acrobat DC has a standard version (Windows only) that runs $12.99 per month and a pro version (Windows and Mac) that runs $14.99 per month. And both require an annual commitment. Pretty overkill if all you need to do is convert a PDF to Word format once in a while. But if you already have Acrobat DC, then you should use that convert your PDFs.

Acrobat Reader DC, on the other hand is free, but you’ll need to pony up a $1.99 per month fee if you want it to be able to convert PDFs to other formats, like Word. If it’s something you need to do regularly, that fee is probably worth it because using Acrobat is the most reliable way to change your PDFs to Word documents, since it tends to maintain formatting pretty well.

We’re going to look at using the full Acrobat DC to make the conversion in our example here. If you’re using Acrobat Reader DC, the process is pretty much the same. You just won’t have quite as many formats to which you can convert. Both support Word, though.

First, open up the PDF in Acrobat. Over on the right side of the window, click the “Export PDF” command.

Next, select the “Microsoft Word” option on the left. On the right, selecting “Word Document” converts the PDF to a modern Word document in the DOCX format. Selecting “Word 97-2003 Document” converts the PDF to the older DOC format.

When you’ve made your choice, click the “Export” button.

On the next screen, choose where you want to save your new Word document.

Type a name for the document, and then click the “Save” button.

Your PDF is now saved as a Word document, so pop it open in Word and get to editing.

Convert a PDF to a Word Document Using Microsoft Word

You can also convert your PDF to a Word document using just Microsoft Word. Converting in Word often leads to style and formatting issues, so it’s not always the most reliable method. However, it certainly works well enough for simple documents or when you just need to get stuff into an editable format.

Click “File” on the Word ribbon.

In the sidebar that opens, click the “Open” button.

On the Open page, browse to wherever your PDF is stored (This PC, OneDrive, whatever).

Locate and select your PDF, and then click the “Open” button.

A warning pop ups, indicating that your new document may lose some of the formatting it had as a PDF. Don’t worry. Your original PDF will remain intact; this is just letting you know that the new Word document you’re creating from the PDF might not look exactly the same. Click the “OK” button.

Word converts the PDF and opens up your new Word document right away.

Convert a PDF to a Word Document Using Google Docs

Google Docs provides another safe and reliable way to convert your PDF to a Word document. It’s a two-step process where you first convert the file to a Google Docs document, and then convert it to a Word document—so you’ll probably lose some formatting along the way. If you have Word, you’re really better off just doing it in Word. But, this method can be useful if you don’t have Word, but need to convert a PDF to a Word document you plan to send along to someone else.

Open up your Google Drive, and then click the “New” button.

Click the “File Upload” option.

Locate your PDF file, and then click the “Open” button.

Your new file will now appear in your Google Drive.

Next, right click your file in Google Drive, click the “Open With” menu, and then click the “Google Docs” option.

Alberas Kamiu Svetimas Pdf To Word Converter

Your file is now open as a Google Doc document.

Albertas Kamiu Svetimas Pdf

Now, click the “File” menu.

Click the “Download As” menu, and then click the “Word Document (.docx)” option.

Your Google Docs file will be converted to Word format and downloaded to your local PC as a Word document.

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Pdf To Jpg

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